Automated invoice processing for accounts payable

Save time and reduce costs.

ABBYY’s invoice processing solution enables companies to automatically handle incoming invoices and covers all necessary steps of the AP department – ranging from invoice data extraction to validation, release and the final booking of all invoice amounts in the ERP system.

Process transparency

Capture invoices automatically at points of arrival, regardless of their format or medium. Have them queued for processing immediately with full visibility for your AP staff.

Reduce costs

Save time and resources by reducing manual data entry and eliminating redundant operations. Processing time can be reduced from weeks to a matter of days.

Data quality

Reduce the level of manual interaction thanks to automatic data extraction and approval workflows. No more misplaced, mishandled or forgotten invoices.

Cash Flow Management

Optimise cash flow management by monitoring and paying all incoming supplier invoices at the best time. Take full advantage of early payment discounts.

Leading components and technologies to streamline invoice processing

Classification of incoming invoices and supplier matching

Invoice entry agnostic – electronic invoices without signature based on PDFs can be processed in the same workflow

Best Practice workflows based on business rules, splitting cost centres as well as escalation and error handling

Framework for data extraction to verify compliance with regulations

Invoice data verification also possible as web-client via browser

Support of ERP backend systems for booking and balancing

Auto-learning and training to minimise timelines and to simplify the adaption to new suppliers with different invoice layouts

Comparison from order and suppliers data to comparing the positions with the master data

Monitoring and audit trails for all invoice transactions

Cost savings from eliminating the costs for postage, envelopes and shipping from the supplier.

Invoices can be archived directly at the time of receipt.

Manual steps are no longer necessary, because invoices do not have to be opened and digitised.

Invoices are sent directly to the invoice processing workflow.

Increase efficiency and reduce the costs of invoice processing.

ABBYY FlexiCapture for Invoices is a turnkey invoice capture application that reduces inefficiencies, errors, and costs associated with manual invoice processing by eliminating data entry and the physical handling of paper. FlexiCapture facilitates the early capture of invoices, centralized extraction and validation of data, and straight-through processing of PO-based invoices.

Efficiency gains

Realize more than a 400% increase in number of invoices an employee can process manually, and 30% less time responding in inquiries.

Reduced costs

Reduce the costs by 5-10 times compared to manual processing.

Faster cycle time

Decrease invoice cycle time (receipt to payment) to 5 days or shorter, nurture supplier relationships, and take advantage of early payment discounts.

Ready to use and flexible

Automate invoice processing almost immediately—without a long or difficult deployment. The solution is pre-configured to identify required data fields, and out-of-the-box settings are easy to adjust to the unique rules of the business. FlexiCapture for Invoices is available in the cloud or on premise.

Best-in-class accuracy

Leverage ABBYY’s award-winning, AI-driven recognition neural networks and machine learning technologies to provide unparalleled accuracy. FlexiCapture for Invoices can locate invoice data within the most complex documents through multiple approaches of functionality.

Multi-channel input

Automatically import invoices received by email and fax, invoices captured by mobile devices, and facilitate scanning of paper invoices. Web-based and mobile scanning clients allow the organization to establish points of capture everywhere invoices may enter the organization.

Purchase order matching

Invoices issued against purchase orders are automatically validated against the order information in the purchasing system. The automated matching results can be reviewed and validated by the accountant.

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